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Land Registry ID2 Form - Certificate of Identity for Company

04/03/2020
617
5 min read

Need your ID2 Form Certified by a Solicitor?

Fed of solicitors who can't help? Get in contact today to see how our solicitor can make getting your ID2 form certified hassle free.

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An ID2 form certification is required to prove the identity of an authorised person, such as a Director, for a company or corporate body for the purposes of a land transaction. If you are an individual then you will need to complete an ID1 Form and the details for this process are here - Land Registry ID1 Form

The ID2 form verification can now be verified by a solicitor using the new ID5 video conferencing process. We use this method for speed and ease so please get in contact to get a quote today - 0333 344 3234.

What evidence of identity do the Land Registry accept?

EITHER ONE of the following (List A):

  • Current valid full passport – State the country of issue and number of the passport;
  • Current United Kingdom, EU, Isle of Man, Channel Islands photo-card driving licence (not a provisional licence) – State the number of the licence; or
  • Current Bio-metric Residence Permit issued by the UK Home Office to a non-UK national resident in the UK – State the number of the permit.

OR TWO of the following (List B) but no more than one of each type:

  • Credit card bearing the Mastercard or Visa logo, an American Express or Diners Club card, or a debit or multi-function card bearing the Maestro or Visa logo which was issued in the United Kingdom and is supported by an original account statement less than three months old*;
  • Utility bill less than three months old*;
  • Council tax bill for the current year;
  • Council rent book showing the rent paid for the last three months;
  • Mortgage statement for the mortgage accounting year just ended*; or
  • Current firearm or shotgun certificate.

* These must be postal statements; they must not be statements sent electronically.

Don't forget to give your solicitor a colour passport-size photograph taken in the last three months which must be on photographic paper and in which your face is clearly visible!

The solicitor cannot accept ID that isn't stated above. You can contact Customer Support at customersupport@landregistry.gov.uk or by telephoning 0300 006 0411 from Monday to Friday between 8am and 6pm. 

ID2 Form Warning!

If you dishonestly enter information or make a statement that you know is, or might be, untrue or misleading, and intend by doing so to make a gain for yourself or another person, or to cause loss or the risk of loss to another person, you may commit the offence of fraud under section 1 of the Fraud Act 2006, the maximum penalty for which is 10 years’ imprisonment or an unlimited fine, or both.


What happens during an ID2 meeting?

The solicitor is only instructed to certify your ID and won't be able to provide any legal advice in relation to the transaction it relates to. If you require legal advice on the transaction then please inform us and we will organise a quote for the work.
Land Registry ID2 Form - Certificate of Identity for Company
The meeting should last no longer than 15 minutes whilst the solicitor completed Section B of the ID2 form - Section A is completed by the person getting their identity verified. You are provided the certified documents to send to the solicitor handling the conveyancing for you.

The Land Registry will call your solicitor to confirm that they did meet with you when they receive the completed ID2 Form with the land transaction documents.

What transactions need an ID2 Form?

Application or Transaction
Person who needs ID verification
Transfer of land or transfer of a mortgage (whether or not for money, also includes transfers to appoint or remove a trustee and assents by personal representatives
Transferor (seller), Transferee (buyer), any attorney acting for the seller or buyer
Lease (whether or not for money)
Landlord, Tenant, any attorney acting for the landlord or tenant
Surrender of a registered lease: application to close the leasehold title (includes surrenders by transfer and by operation of law)
Landlord, Tenant, any attorney acting for the landlord or tenant
Mortgage (charge): of registered land or of unregistered land on compulsory first registration
Lender (chargee), Borrower (chargor), any attorney acting for the lender or borrower
Discharge of mortgage in paper form DS1 or DS3
Lender
Compulsory first registration explains when an application for first registration is compulsory)
Seller or landlord, Buyer or tenant, any attorney acting for the above
Voluntary first registration but only where the deeds have been lost and the applicant is not a conveyancer or a well-known corporate body who lost them themselves
Applicant for first registration as proprietor of the land, any attorney for the applicant
Change of name by deed poll, statutory declaration or statement of truth
Person changing their name (in their new name)
Change of address
Person changing their address

You can read more about when ID verification is required in conveyancing in Practise guide 67

What is the difference between an ID1 Form and an ID2 Form?

The verification ID process for the ID2 is the same as the ID1 form however the solicitor must also be provided with:

  • an original company search in respect of the corporation which is dated within the last three months and which confirms that the corporation has not been dissolved; and
  • evidence of the individual's authority to represent the corporation.

To check if a company is dissolved you can search Companies House.

Example ID2 - Authority to represent

The company must provide a letter giving authority for the party getting their ID2 verified. This is normally provide by a company director or company secretary. The wording of the letter should be:

Dear Sir/Madam, We write giving {FULLNAME} authority to represent {COMPANYNAME}.

 
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